'Help for sports clubs & volunteers in Wales'


Useful Documents

We want to make managing your sports club as easy and stress-free as possible, so we’ve put together a number of useful resources and template documents for you to download and use. Take a look at the below documents:

Downloads and Guides

DOCX Action Plan Template
XLSX Asset Register
DOC Attendance Register
DOC Club & Committee details
DOC Club & School contact form
DOCX Club Conflict of Interest - Policy and Procedures
PDF Club constitution example
DOC Club Constitution template
DOC Club Equipment Checklist
DOCX Club financial procedures example
DOC Club Reserves policy
DOCX Club Strategic Plan Template
DOC Coach & Volunteer application form
DOC Coaches’ Code of Conduct
DOCX Committee Member Code of Conduct
PDF Creation of Alternative Formats
DOCX Diversity monitoring form
DOC Equal Opportunities Policy
XLSX Financial Template (inc Income/Expenditure and Cashflow)
DOC First Aid hints and tips
DOC Health & Safety policy
DOCX How to Chair a Meeting
DOCX Inclusion statement – writing tips
PPTX Introduction to Inclusive Marketing
PDF Managing Events
DOC Parent & Player Consent Form
DOC Parent & Player Consent Form
DOCX Photography and Filming Consent Form
DOC Player Registration & Enrolment Form
DOC Players’ Code of Conduct
DOCX Record of Staff & Volunteers working with children and young people
DOC Risk Assessment Form
DOCX Role Description - Chairperson
PDF Role Description - Club Equity Officer
DOCX Role Description - Club Secretary
DOCX Role Description - Club Welfare Officer
DOCX Role Description - Fundraising Officer
DOCX Role Description - Marketing Officer
DOCX Role Description - Treasurer
DOCX Role Description - Youth Representative
DOCX Role Description - Youth Representative
DOCX Role Description Volunteer Co-ordinator
PDF Safeguarding adults at risk sheet
DOCX Safeguarding – filming and photo consent form
PDF Safeguarding – incident reporting form
DOCX Social media policy
DOC Template: Volunteer Welcome Booklet
PDF Toolkit for Volunteer Co-ordinators
DOC Trips checklist
PDF WCVA Expenses Policy Template